Supplier invoice approvals made simple
A supplier invoice processing solution that’s quick, secure, and mobile
A flexible online invoice approval system that travels with you
A flexible online invoice approval system that travels with you
Invoice approvals can be one of the most time-intensive tasks for employees and accounts payable. Staff must gather information, determine if invoices are correct and within budget, check numbers against purchase orders and receipts, and get managers to sign off. And all these tasks must be coordinated quickly for timely processing and payment. Automating your invoice approval with SAP Concur can tackle these challenges by:
- Managing invoice approval workflows so they are immediately sent to the right approvers
- Giving approvers all of the information they need to respond quickly
- Letting approvers view invoices from anywhere with an intuitive mobile app
- Keeping data secure and resources protected with built-in compliance
Speed up your invoice approval process
Speed up your invoice approval process
Automation can speed up your invoice approval workflow by eliminating tedious data entry. Concur Invoice uses machine learning to accurately scan paper and email invoices into the system, provides a three-way match against purchase orders and receipts, and then automatically sends them to the appropriate approvers.
Give approvers everything they need to act
Give approvers everything they need to act
Often the longest and most frustrating part of the invoice approval process is waiting for approvers to respond. If you have complex exceptions, or approvers who are frequently on the road, getting a response can take weeks. But with Concur Invoice, you can send relevant documents along with the request, so they can tackle invoices right away.
Mobile-ready apps make it easy to approve from anywhere
Mobile-ready apps make it easy to approve from anywhere
Tracking down approvals from busy employees or managers who have massive to-do lists or who frequently travel can be a sizeable and resource-intensive task for accounts payable. An invoice approval app can help. Concur Invoice makes it easy for approvers to respond from anywhere in just a few clicks, so there’s no reason to delay, and AP won’t have to wait.
Minimize risk and maximize compliance with automation
Minimize risk and maximize compliance with automation
No matter how watertight your invoice processing procedure is, it’s only effective if used consistently. Automation significantly narrows the margin for error by ensuring your process is carried out, no approvals are skipped, and invoices, receipts, and purchase orders are always matched. Automation also means your company spending policy is enforced without exception.
How to build a painless invoice policy
It’s tough to make an invoice policy that meets both accounts payable’s and finance’s need for thorough accounting and compliance, and other team members’ need for convenience. An online invoice approval system can serve everyone’s needs by:
- Making the process for invoice approval crystal-clear and easy to follow
- Giving approvers easy access to the documents they need
- Freeing your team with mobile-optimized apps
For other tips on making an invoice policy that pleases all parties, download our guide.
Get the guide
In the absence of an invoice policy, organizations are in the wilderness without a map.”
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How duplicate invoicing could be costing you thousands
If your accounts payable process doesn’t check for duplicate invoices, you could be wasting thousands of dollars every month. In a recent study of invoices processed by small and midsize businesses, SAP Concur found that:
- Each company processes approximately 450 invoices in a busy month
- The average duplication rate is 1.29%, or six invoices per month
- The average cost of a duplicate invoice is $2,034
This adds up to a potential loss of $12,000 per month if those invoices aren’t caught. If your business processes higher-value, expensive invoices, the loss could be even larger.
Learn more
Duplicate invoicing is a big problem, likely costing businesses not just in terms of overpayment but in time spent to rectify the overpayment.”