AP Process Risk Assessment0% Receiving invoices5 Invoice approvals5 Payment optimization5Results Question 1 of 5In what format do your invoices arrive at your office?Select one before continuing.Primarily as paper (snail mail, faxes, or packing slips)Primarily as e-mail attachments or other digital files (PDFs, spreadsheets)Primarily as e-invoices (suppliers directly submit invoices to a centralized program or payment system)Continue Question 2 of 5How do you get invoice data into your accounts payable system?Select one before continuing.AP staff manually key in the details (vendor, invoice amount, cost center, project code, and GL code)Invoices are captured into a document management tool, and AP staff logs in to route and approve themWe upload a file of invoices into our accounts payable system and route as necessary for approval BackContinue Question 3 of 5On average, how many hours per week do any of your employees (AP manager, clerks, administrators, etc.) spend tracking down and collecting invoices?Select one before continuing.More than 51–5Less than 1 BackContinue Question 4 of 5How many invoices do you manually print and/or scan when capturing or filing invoices?Select one before continuing.AllSomeNone BackContinue Question 5 of 5How often do you have missing or misplaced invoices?Select one before continuing.FrequentlyOccasionallyRarely BackContinue Question 1 of 5How many people need to interact with an invoice before it’s approved (including AP staff, approvers, etc.)?Select one before continuing.More than 52–51 BackContinue Question 2 of 5How often do you encounter missing or incorrect invoices?Select one before continuing.FrequentlySometimes (e.g., when a supplier calls to ask about payment)Almost never BackContinue Question 3 of 5How long does it typically take to process a single invoice from start to finish?Select one before continuing.More than 2 weeks1–2 weeksLess than a week BackContinue Question 4 of 5If an invoice needs approval or is delayed, how often can you easily pinpoint its location or owner in your workflow?Select one before continuing.NeverSometimesAlways BackContinue Question 5 of 5What tasks do you or your AP team spend most of your time doing?Select one before continuing.Data entry, funneling calls from vendors, chasing down invoicesCapturing and routing (paper or digitized) invoices through the approval processNegotiating discounts/rates with vendors, analyzing financial data, providing cash flow reports (i.e., actually being an accountant!) BackContinue Question 1 of 5Which method do you use most frequently to pay your invoices?Select one before continuing.CheckACHCredit card BackContinue Question 2 of 5If cutting paper checks, what is your cost per paper check today?Select one before continuing.More than $10$2–$10Less than $2/I don’t pay by check BackContinue Question 3 of 5What percentage of invoices do you capture early payment discounts on?Select one before continuing.Less than 25%25–75%Greater than 75% BackContinue Question 4 of 5How much visibility do you have into outstanding liabilities (i.e., invoices that need to be accounted for but have not yet been “seen”)Select one before continuing.Almost no visibilitySome visibility – data is disparate or challenging to compile and analyzeComplete visibility BackContinue Question 5 of 5How much time does your business spend each week preparing payments (i.e., preparing, reconciling, and routing checks, ACH, or other payment forms)?Select one before continuing.More than 6 hours2–6 hoursLess than 2 hours BackFinish Primarily as paper (snail mail, faxes, or packing slips)Primarily as e-mail attachments or other digital files (PDFs, spreadsheets)Primarily as e-invoices (suppliers directly submit invoices to a centralized program or payment system) More than 52–51 CheckACHCredit card